Instructions for Presenters 

ORAL PRESENTATIONS

About: Oral presentations are grouped by topic or symposium assignment, with day/time information available in our online scientific program. You are responsible for knowing the date, time and location of your talk, and arriving atleast 15 minutes before the start of your assigned session. Oral presentation rooms will be equipped with a PC capable of running presentations saved as PowerPoint or Adobe presentations, a projector, a laser pointer, and a microphone. Laptops in session rooms will have a high speed wireless internet connection. You may NOT bring your own laptop nor will you be allowed to upload your presentation file in the session room. Presentation files must be uploaded online prior to the start of the conference via your abstract log in, or onsite 24 hours prior to your talk. Note that speakers are not required to use visual aids/powerpoints for their talks. If you choose not to, please upload a PDF document into the presentation portal indicating this.

How to prepare your file: To ensure your presentation runs as expected, we ask that the following steps be taken while preparing to save your file:

  • Make sure any video/audio files are properly linked and embedded into the presentation.
  • If you wish to ensure retention of your fonts, you must embed them. This can be done under the “Tools>save options” when you’re saving your file on a Windows system. This is not possible on a Mac.
  • How to save/upload your file: Please save your oral presentations to a USB stick if you plan to upload on-site. We strongly recommend you also save your presentation on a back-up medium and bring that to the conference as well.

Log in to view your abstract through the conference website, and upload your file directly into this portal.  You may not delete this file, rather you will have the option to again upload your presentation file, which will override the previous one, if you make changes.

Onsite Upload: Presentations that are submitted on-site, should be uploaded in the Presentation Upload Room (located in Meeting Room N.) Presentations may NOT be uploaded in the individual session rooms. There will be NACCB volunteers to assist with presentation submission. Please know the day of your presentation to help expedite the submission process.

Presentation Upload Room Hours: are Sunday July 17 from 1:00-5:00 pm, Monday July 18 from
 7:30 am - 5:30 pm, Tuesday July 19 from 8:00 am - 5:30 pm, and Wednesday July 20, from 8:00 am - 1:00 pm.

Remote Upload: Log in to view your abstract through the conference website, and upload your file directly into this portal.  You may not delete this file, rather you will have the option to again upload your presentation file, which will override the previous one, if you make changes.

Timing: Oral presentations are limited to fifteen (15) minutes: twelve (12) minutes for presenting and three (3) minutes for questions. (Symposium presentation times may differ based on the organizer’s designated format). Time will be strictly enforced by session moderators to keep concurrent sessions in synchrony.

SPEED PRESENTATIONS

About: Speed presentations will occur Wednesday morning. Speakers will be given four (4) minutes each to present their key ideas and results. This typically equates to 4 PowerPoint slides. The speed presentation room will be equipped with a computer, a LCD projector, a laser pointer, and a microphone. At the end of the session, speakers will join the audience for an extended discussion.

Timing: The 4-minute time limit will be strictly observed. Some presenters ask a question as a starter for the discussion hour to their audience i.e. “my question to you is ... “. If you like this idea, please do ask a question, however it is not a requirement of the format of the speed presentation.

See above instructions on how to prepare, save & upload your presentation.

Photo Credit: cc Richard Hurd

Conference Management Software by X-CD Technologies Inc.