Instructions for Presenters
Please scroll down to read instructions for abstract authors, session moderators, speakers, and poster presenters.
Instructions for AuthorsCurrently, the call for abstracts is closed and we are only accepting pre-approved late symposium abstracts. If you need to access your existing abstract, please login to your NACCB account by clicking here and entering your username and password.
Instructions for Session Moderators
We encourage you to moderate your own session, if possible.
The Moderator’s Job
1. Please bring your own watch or clock and arrive to your session room a little earlier than the scheduled time for the session to start. Check that all speakers are present before the start of the session. Consult speakers about any questions regarding pronunciation of names.
2. Check the sound and projector system and discuss back-up plans with the audio-visual volunteer in case of failure.
3. Check the lights and discuss who will control them with the projectionist. Try to have dim lighting in the back of the room that can be left on during the presentation. This aids note-taking and safe movement of people in and out of the room during talks.
4. Please START the session on time, even if it appears that not everyone is there yet.
5. Encourage speakers to leave a few minutes for questions at the end of their talk and provide simple but effective time checks: e.g., use a visual or vocal signal when there are 3 minutes remaining, stand-up when there is one minute remaining, and walk to the podium and politely indicate that their allotted time has come to an end.
6. Try to have at least one question ready for each talk in case there is time for questions and none arise from the audience. For the benefit of those sitting further back, be sure that speakers repeat questions from the audience, especially those from front rows.
7. Announce any cancelled talks. You can use the time from a cancelled talk for questions but please do NOT move the program forward when a paper is cancelled.
8. Keep track of all cancelled talks on the paper list provided to you in the room and give it to the volunteer at the end of the session.
SPEED PRESENTATIONS ADVICE FOR MODERATORS
Speed Talk sessions will consist of one-hour blocks of 10 talks followed by 10 minutes of discussion (4 minute talk, 1 minute speaker transition).
1. The brevity of speed presentations creates a culture of tight timing that affects the moderation of the session too. For example, time can be saved if the speakers introduce themselves while the volunteer opens the next computer file. Naming each file with a number representing its place in the sequence can expedite finding each file. Transition time can also be minimized if all the speakers are asked to sit in the front row in the sequence in which they will speak.
2. Give presenters a clear signal when they have 30 seconds left; stand up when they have 10 seconds left so that you are ready to displace them from the podium when their time is over.
3. Strongly encourage the audience to stay for the 10 minute question period at the end of each hour.
Instructions for Speakers
In development.
Instructions for Poster Presenters
In development.