Registration Reimbursement Policy:
- Before April 25th: 90% of the reg fee returned, no charge to drop from full to one-day registration
- From 25 Apr to 31 May: 50% of the reg fee returned, $50 charge to drop from full to one-day registration
- From June 1 onward, no refund for cancellation, no refund for swap from full to one day registration
*Event Reimbursement Policy:
- May 31: final day to register for events: field trips, short courses, and workshops. In the case of NACCB event cancellation, attendees will be reimbursed or may switch to another open event with payment adjusted accordingly.
- May 15: In the case of attendee cancellation, attendees will be reimbursed or may switch to another open event with payment adjusted accordingly until May 15. In order to request an event reimbursement, email firstname.lastname@example.org. Your email should include your name, event title that you have removed from your invoiced items, price of the item, and reason for cancellation. The subject line should be “NACCB Event Reimbursement Request”.
*Policy does not apply to Story Collider or the Closing Reception. Refunds are not available for these ticketed events.
- Substitutions for attendees are accepted at any time. NACCB will not however swap, reverse or refund the transaction. Email email@example.com to process a substitution. Your email should include your name, abstract ID number and presentation type if you are a presenter, and the contact details of the substitute attendee. Please indicate if the substitute will present your abstract, if applicable. The subject line should be “NACCB Attendee Substitution Request”.
Policies on Conference Participation:
- Individuals are limited to presenting only ONE presentation. Individuals can present in either a symposium or contributed oral presentation, speed presentation, or poster presentation. If your name appears on more than one abstract, make sure you are listed as the presenter for only one of them.
- Individuals may also organize/moderate one symposium in addition to giving one presentation. However, they may not present in it if giving another presentation in a different symposium, (or contributed session, poster, or speed talk).
- Individuals may organize & lead in one short course or workshop, in addition to organizing and/or talking in a symposium or contributed session. While space is limited during the main scientific program (thus the speaker limitations), there is slightly more flexibility during the front and tail ends of the conference to accommodate the proposal.
- Individuals may be organizers for only one symposium. If an individual submitted more than one symposium proposal as an organizer, their abstract may still be considered for acceptance into the scientific program, contingent upon their ability to find a different organizer. Symposium organizers will be notified if this occurs.
- Workshop and short course organizers are not required to register for the conference if they only plan to participate in their respective workshop or short course.
- Attendees wishing to participate in a workshop or short course must also register for atleast one day of the regular conference.
Code of conduct for SCB Meetings:
SCB works to promote a welcoming environment at its meetings that is safe, collaborative, supportive, and productive for all attendees, including volunteers, exhibitors, and service providers, and that values the diversity of views, expertise, opinions, backgrounds, and experiences reflected among the conference attendees. To that end, we expect meeting attendees to abide by the following Code of Conduct:
- Treat everyone with respect and consideration.
- Communicate openly and thoughtfully with others and be considerate of the multitude of views and opinions that are different than our own.
- Be respectful in your critique of ideas.
- Be mindful of your surroundings and of your fellow participants. Alert SCB staff if you notice a dangerous situation or someone in distress.
- Respect the rules and policies of all venues associated with the meeting.
- Harassment, intimidation or discrimination in any form.
- Physical or verbal abuse of any attendee, speaker, volunteer, exhibitor, SCB staff member, service provider or other meeting guest.
- Examples of unacceptable behavior include, but are not limited to inappropriate comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, national origin; inappropriate use of nudity and/or sexual images in public spaces or in presentations, threatening or stalking any attendee, speaker, volunteer, exhibitor, SCB staff member, or service provider.
- Disruption of talks at the meeting or other associated events organized by SCB.
- Anyone requested to stop unacceptable behavior is expected to comply immediately.
- SCB staff (or their designee) or security may take any action deemed necessary and appropriate, including immediate removal from the meeting without warning or refund.
- SCB reserves the right to prohibit attendance at any future meeting.
Reporting Unacceptable Behavior
If you are the subject of unacceptable behavior or have witnessed any such behavior, please immediately notify an SCB staff member on-site (in-person or by email) or an SCB board member or designated volunteer in a leadership position at the meeting. Contact information will be available for each congress on the meeting website.